Guidelines for Hosting an Event at The Pop-Hop 

Our space is available to any members of our community seeking a place to gather and bring value to our neighborhood. We welcome proposals for workshops of all kinds, book release & author events, music performances, open mics, talks and more…anything you can imagine in our space.

The guidelines below are for one-time events. Recurring events are handled differently. If you would like to propose a series of recurring events, please contact us at pop@thepophop.com. Please include the words “series event proposal” in the subject heading.

SPACE AVAILABILITY

  • Thursday-Sunday evenings between 5:00 PM–9:00 PM

  • Saturdays & Sundays between 11:00 AM–3:00 PM

Events generally begin no earlier than 5 PM, and are limited to three hours total including setup and take-down.

BOOKING FEES, TICKET SALES & TICKET REVENUE SHARE 

Our events system is designed to provide event organizers an opportunity to profit from their work, while making it possible for us to keep providing this space for the community. 

Booking Fee: Event organizers will be charged a minimal booking fee to provide minimal coverage of our space’s operating costs and pay our team fair wages. We will provide you with a payment link to pay your booking fee. Paying your booking fee confirms the event date. The event is not confirmed until the booking fee has been paid. 

Ticket Sales: We encourage a minimum $5 ticket to reduce no-shows and help organizers cover their booking fee. We also accommodate sliding scale or free events. All ticket sales and RSVPs are processed through our EventBrite and Withfriends pages. 

Event organizers will receive 100% of revenue from ticket sales up to the amount of their booking fee. 

Revenue Share: Booking fee varies by day of the week. After the organizer recoups their booking fee, additional ticket revenue will be shared between the organizer (75%) and The Pop-Hop (25%).  

  • Thursday events: $75 base fee. Organizer receives 100% of revenue up to $75, and 75% of revenue over $75.

  • Friday & Saturday events: $150 base fee. Organizer receives 100% of revenue up to $150, and 75% of revenue over $150.

  • Sunday events: $100 base fee. Organizer receives 100% of revenue up to $100, and 75% of revenue over $100.

BOOK SALES DURING EVENTS

You may sell items such as books during your event.

For wholesale books purchased through a publisher, please tell us how many copies to order and we will purchase them wholesale. All proceeds from the sale of wholesale books will go to The Pop-Hop.

For self-published books or other items provided by the event organizer, all proceeds may be kept by the event organizer.

CONSIGNMENT AFTER YOUR EVENT

We are happy to keep your books, artwork, or other items on sale in our shop after your event, subject to our standard 50/50 consignment split. You can download our consignment agreement here, or fill one out in person at the store.

EVENT PROMOTION & FLYER DESIGN

Event organizers are asked to design a flyer including our logo, and to provide a written description of your event including bios of featured speakers/performers (optional), and any pertinent links. 

Your flyer must be submitted in two different size formats: one for Instagram and one for our EventBrite and WithFriends pages. Please provide your flyer in JPEG format.

Click here for Flyer Design Specs and Tips

Click here for Pop-Hop Logos and Branding Guide 

Check out our Instagram wall for examples

We will share any stories or reels you create to promote your event, however we cannot guarantee attendance. The best-attended events are usually ones where the organizer taps into their own networks and cross-promotes for at least 3 weeks before the event. 

Printing

We don’t provide printing services, but we are happy to display your printed flyers in the shop
if you bring them. 

LA Public libraries offer free printing (12 color pages per day!). 

We also recommend our friends Super Copy in Eagle Rock. Tell them we sent you!  

AMENITIES, MATERIALS & EQUIPMENT

The following amenities, materials & equipment are available and included with your event fee: 

Amenities

  • A staff member to assist with your event

  • Restroom with sink (one-person, gender neutral)

  • 20 folding chairs 

  • Three 6-foot folding tables

  • Two 4-foot folding tables

  • Various-sized display pedestals & stools

  • Garbage cans, bags & disposal

  • 100 qt. wheeled cooler with lid (you provide ice)

Materials & Tools

  • General art & zine-making supplies: paper, markers, colored pencils, scissors, glue sticks, hot glue gun, tape, booklet stapler, collage materials 

  • General work tools: hammer & nails, measuring tape, level, screwdrivers, wrench, power drill, screwdriver, bits & screws

  • Gallery putty & spackle

  • General cleaning supplies

AV Equipment & Other Gear

  • 1 microphone with stand

  • 1 large PA speaker

  • 1 small bluetooth speaker

  • 1 Epson projector with HDMI input and USB-C-to-HDMI adaptor

  • 1 four-channel mixer

If additional chairs are needed, they can be rented from our neighbors across the street for $2 each, to be paid by the event organizer. We are happy to reserve them for you with at least 36 hours’ notice.

Food & Beverage

Food and beverages are generally permitted in our space for most events, to be provided by the organizer. Please consult with us to confirm. 

Accessibility

The Pop-Hop is committed to fostering inclusivity and accessibility for all. While our historic building currently lacks a public restroom with wheelchair accommodations, we are dedicated to making reasonable accommodations where we can. Please inform us of any specific needs you or your guests may have, and we will do our best to accommodate them. 

If your event will require ASL interpreters, we recommend Pro Bono ASL.