HOsting an event at the Pop-Hop

Guidelines 

– Event fees: The Pop-Hop charges event organizers a fee of 50% of item sales or 25% of ticket sales, with a minimum of $75 for Thursday events, $125 for Friday & Saturday events, and $100 for Sunday events. These fees operate on a sliding scale to ensure that all community members have access to the space. If you do not plan to sell items or tickets, please encourage attendees to make a donation to our store, or to purchase something while they are there.

– All events must charge an entry fee of $5 or more, unless otherwise discussed.

– We will ask you to create a flyer to promote your event. Flyer design specs and tips are here. Please provide a square-shaped flyer for Instagram and include our logo. Here’s the link to our Branding Guide and a variety of logos to choose from. If you’d like to print larger flyers or posters, we are happy to display them on our front door. If you’re looking for a local printer, we recommend our friends Super Copy in Eagle Rock. Tell them we sent you!  

– We will ask you too submit a 3-5 sentence "blurb" describing your event. We will use this in our promotions. We can also use the description and bio you submitted with your proposal, just let us know!

– While we promote events on our social media and website, we cannot guarantee attendance. The best-attended events are usually ones where the organizer taps into their networks to bring folks out. If you have any specific ways you'd like us to help you promote, please let us know.

– Tables and chairs: The Pop-Hop has 12 folding chairs which organizers can use free of charge. If tables or more chairs are needed, they can be rented from our neighbors across the street for $2 per chair and $7 per table to be paid by the organizer. Please let us know how many you need and we will arrange to have them on-hand for your event.

– Audiovisual equipment: The Pop-Hop can provide one mic with stand and speaker, and one projector with HDMI input.

– Book sales: If you'd like us to have copies of any books on-hand at the event, please let us know how many. If the book is available via Ingram, we are happy to order it wholesale with a couple weeks of lead time. However, if you have your own copies of the book, we prefer you bring those to sell on consignment (sales to be split 50/50 between you and The Pop-Hop). This puts more money in the author's pocket, and lowers our own up-front costs. Either option is available, just let us know!

– Art or other item sales after your event: we are happy to keep your artwork/items on sale in the shop after your event on consignment agreement (50% to the artist, 50% to our store). You can download our consignment form here or fill one out in person at the store.

– Accessibility: The Pop-Hop is committed to fostering inclusivity and accessibility for all members of our community. While our historic building currently lacks a public restroom with wheelchair accommodations, we are dedicated to making reasonable accommodations where we can. Please inform us of any specific requirements you or your guests may have, and we will do our best to accommodate them. If you are in need of ASL interpreters, please contact www.probonoasl.com (subject to availability).