Guidelines for Hosting an Event at The Pop-Hop 

Our space is available to any members of our community seeking a place to gather and bring value to our neighborhood. We welcome proposals for workshops of all kinds, book release & author events, music performances, open mics, talks and more…anything you can imagine in our space.

SPACE AVAILABILITY

  • Thursday-Sunday evenings between 5:00 PM–9:00 PM

  • Saturdays & Sundays between 11:00 AM–3:00 PM

Events generally begin no earlier than 5 PM, and are limited to three hours total including setup and take-down.

EVENT FEES, TICKETS & ITEM SALES

Ticketed Events

Organizers will be charged a base fee, plus 25% of ticket sales after the base fee has been recouped. This system ensures that our space remains affordable and provides organizers with revenue-generating potential, while also providing minimal coverage of our space’s operating costs. 

Base fee must be paid in advance by a payment link provided by The Pop-Hop. Your event will be confirmed once the base fee has been paid. Base fee is refundable for cancellations up to 21 days before the event date. Base fee is non-refundable for cancellations within 21 days of the event date.

Base fees vary depending on day of the week, as described below. Please refer to the chart for a more detailed breakdown:

  • Thursday events: $75 base fee, or 25% revenue share if ticket sales surpass $300

  • Friday & Saturday events: $150 base fee, or 25% revenue share if ticket sales surpass $600

  • Sunday events: $100 base fee, or or 25% revenue share if ticket sales surpass $400

Events with Book Sales or other Item Sales

Please let us know if you need us to order any books for your event, and we will see if they are available for wholesale via our distributor. We require a minimum of three weeks lead time to order books for an event.

If you are bringing your own copies of the book, we will sell them at the event for our standard 50/50 consignment split. Zines, artwork or any other items for sale will also be subject to our standard 50/50 consignment split. 

Ticket Pricing

We ask that all events charge a minimum $5 ticket price to reduce no-shows. We’re also happy to offer a sliding scale option so attendees can choose their own ticket price based on their ability to pay.

If you prefer to offer a free event, we ask that you please support us by encouraging attendees to join our membership program, make a donation to our store, or to purchase something while they are there.

CONSIGNMENT AFTER YOUR EVENT

We are happy to keep your books, artwork, or other items on sale in our shop after your event, subject to our standard 50/50 consignment split. You can download our consignment agreement here, or fill one out in person at the store.

EVENT PROMOTION & FLYER DESIGN

Event organizers are asked to design a flyer including our logo, and to provide a written description of your event including bios of featured speakers/performers (optional), and any pertinent links. 

Your flyer must be submitted in two different size formats: one for Instagram and one for our ticketing platform WithFriends. Please export your flyer in JPEG format.

Click here for Flyer Design Specs and Tips

Click here for Pop-Hop Logos and Branding Guide 

Check out our Instagram wall for examples

We will share any stories or reels you create to promote your event, however we cannot guarantee attendance. The best-attended events are usually ones where the organizer taps into their own networks and cross-promotes for at least 3 weeks before the event. 

Printing

We don’t provide printing services, but we are happy to display your printed flyers in the shop
if you bring them. 

LA Public libraries offer free printing (12 color pages per day!). 

We also recommend our friends Super Copy in Eagle Rock. Tell them we sent you!  

AMENITIES, MATERIALS & EQUIPMENT

The following amenities, materials & equipment are available and included with your event fee: 

Amenities

  • A staff member to assist with your event

  • Restroom with sink (one-person, gender neutral)

  • 20 folding chairs 

  • Three 6-foot folding tables

  • Two 4-foot folding tables

  • Various-sized display pedestals & stools

  • Garbage cans, bags & disposal

  • 100 qt. wheeled cooler with lid (you provide ice)

Materials & Tools

  • General art & zine-making supplies: paper, markers, colored pencils, scissors, glue sticks, hot glue gun, tape, booklet stapler, collage materials 

  • General work tools: hammer & nails, measuring tape, level, screwdrivers, wrench, power drill, screwdriver, bits & screws

  • Gallery putty & spackle

  • General cleaning supplies

AV Equipment & Other Gear

  • 1 microphone with stand

  • 1 large PA speaker

  • 1 small bluetooth speaker

  • 1 Epson projector with HDMI input and USB-C-to-HDMI adaptor

  • 1 four-channel mixer

If additional chairs are needed, they can be rented from our neighbors across the street for $2 each, to be paid by the event organizer. We are happy to reserve them for you with at least 36 hours’ notice.

Food & Beverage

Food and beverages are generally permitted in our space for most events, to be provided by the organizer. Please consult with us to confirm. 

Accessibility

The Pop-Hop is committed to fostering inclusivity and accessibility for all. While our historic building currently lacks a public restroom with wheelchair accommodations, we are dedicated to making reasonable accommodations where we can. Please inform us of any specific needs you or your guests may have, and we will do our best to accommodate them. 

If your event will require ASL interpreters, we recommend Pro Bono ASL.